We aim to provide a high quality, efficient and professional service and we are keen to continuously improve, but occasionally things can go wrong. If you wish to offer feedback or are not happy with our service there are a number of ways to raise an issue.
If you wish to offer feedback or make an informal complaint, please get in contact as soon as possible with the person you have been dealing with. They are best placed to address any issue raised and sort out most problems. If you are still not satisfied, or feel unable to raise the matter with that person, please speak to their immediate manager.
If this does not resolve the problem, arc21 has a formal complaints procedure.
At this stage, your complaint and our response must be in writing including e-mail. We do not normally deal with this type of complaint verbally, as it is best to keep a written record. All you need to do is contact the department concerned in any of the ways listed below.
In writing to a member of staff in the relevant department at the address below:
arc21, Belfast Castle, Antrim Road Belfast BT15 5GR
By e-mail to a member of staff in the relevant department or to email@example.com
We will acknowledge receipt of your complaint within 3 working days and aim to fully investigate all complaints and issue a response within 10 working days. Upon investigation, should we find that the response is likely to take longer than 10 working days, we will let you know we you can expect a reply.
If you are unhappy with the response, you should write by post or e-mail to our Chief Executive at the contact address above. The Chief Executive will aim to send you a response within 10 working days of receiving your complaint. If our investigation is taking longer than this, then we will let you know when you can expect a reply.
If you remain dissatisfied following the Chief Executive’s response, you should write to The Chairman, arc21 Joint Committee, at the contact address above. The Chairman will arrange to have the matter investigated and will aim to send you a response within 10 working days of receiving your complaint. If the investigation is taking longer than this, then we will keep you informed of progress and let you know when you can expect a reply.
If you are still not satisfied you have the right for your complaint to be looked at by the Ombudsman. This is a free, confidential service but complaints must be put in writing. The Ombudsman is totally independent of arc21 but likes to see that you have tried to resolve your dissatisfaction with the organisation concerned before contacting him. The contact details for the Ombudsman are:
The Northern Ireland Public Services Ombudsman, Progressive House, 33 Wellington Place, Belfast BT1 6HN (Tel : 0800 343424)